Setting up and managing course enrollment keys in Moodle is a straightforward process. Enrollment keys are used to restrict access to your courses and ensure that only those with the correct key can enroll. Here’s a step-by-step guide to set them up and manage them:

1. Enable Enrollment Key for a Course

1. Log in to Moodle: Log in to your Moodle site with your administrator or teacher credentials.
2. Go to the Course:
   • Navigate to the course where you want to add an enrollment key.
3. Edit Course Settings:
   • On the course page, click on the “Gear icon” (Settings) in the top-right corner.
   • Select “Edit settings”.
4. Set the Enrollment Key:
   • Scroll down to the “Enrollment methods” section.
   • Find the “Self enrollment (Student)” option and click on Edit Settings or Add Method if it’s not already enabled.
   • In the “Enrollment key” field, enter a key (this can be any word or phrase you want to use).
     • For example, “Moodle2025”.
   • Click Save changes at the bottom of the page.

2. Managing the Enrollment Key

You can manage the enrollment key by performing the following steps:

1. Change the Key:
   • To change the key later, go to the course’s “Edit settings” page again.
   • Scroll down to the “Enrollment methods” section and click Edit settings next to Self enrollment.
   • Modify the “Enrollment key” and click Save changes.
2. Disable the Enrollment Key:
   • If you no longer want to require an enrollment key, go to the “Enrollment methods” section in the course settings.
   • Click Disable next to Self enrollment or remove the enrollment method entirely.
3. Allow Multiple Enrollment Methods:
   • You can enable multiple enrollment methods (like manual enrollment, guest access, etc.) along with the enrollment key.
   • Each method can be configured with different settings.

3. Communicating the Enrollment Key to Students

• Once the enrollment key is set, you’ll need to inform your students about it. This can be done by:
  • Sending an email with the key.
  • Posting the key in your course announcement or communication tool within Moodle.

4. Monitoring Enrolled Users

• After students enter the course, you can monitor who has enrolled with the key by checking the list of enrolled users.
  • Go to Participants in the course.
  • View a list of enrolled students and manage their enrollment as needed.

5. Advanced Key Management (Optional)

• Expiration: Set an expiration date for the enrollment key (if applicable) under the Self-enrollment settings.
• Limit the number of users: You can also limit the number of users who can use the enrollment key by setting a limit in the settings.

This setup allows you to control who can access your course based on the enrollment key. It’s useful for private or special access courses.

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Enrolling students in a Moodle course can be done in several ways, depending on your role (e.g., administrator, teacher, or manager) and the enrollment method configured. Here’s a step-by-step guide:

Method 1: Manual Enrollment (By Teachers/Managers)

1. Log in to Moodle as a teacher or manager.
2. Navigate to the course where you want to enroll students.
3. Click on “Participants” in the course navigation menu.
4. Click on “Enroll users” (usually a button at the top right).
5. Search for the user(s) by name or email in the pop-up window.
6. Select the role (e.g., “Student”) from the dropdown menu.
7. Click “Enroll” to add the student(s).
8. Finish by clicking “Finish enrolling users”.

Method 2: Self-Enrollment (Students Join Themselves)

1. Enable self-enrollment in the course settings:

• Go to the course → Settings (under Course Administration).
• Under “Course enrollment methods”, click “Enrollment methods”.
• Enable “Self enrollment (Student)” (click the eye icon to enable).
• Configure options like enrollment key (password), duration, etc.

2. Share the enrollment link & key (if set) with students.

3. Students enroll by:

• Logging into Moodle.
• Searching for the course or using the direct link.
• Clicking “Enroll me” and entering the key (if required).

Method 3: Bulk Enrollment via CSV (Admin/Manager)

1. Prepare a CSV file with user details (username/email) and course ID.
2. Go to Site Administration → Users → Upload users.
3. Upload the CSV file and map the fields correctly.
4. Select “Enroll users in course” and specify the course.
5. Choose the role (e.g., “Student”) and complete the upload.

Method 4: Cohort Sync (Auto-Enroll Groups)

1. Create a cohort (admin-only):

• Go to Site Administration → Users → Cohorts.
• Add a cohort and manually add users or upload via CSV.

2. Sync the cohort to the course:

• In the course, go to Participants → Enrollment methods.
• Add “Cohort sync” and link the cohort.
• Students in the cohort will be auto-enrolled.

Method 5: Database Enrollment (External Systems)

• For advanced setups, Moodle supports LDAP, external databases, or plugins like “Flat File Enrollment” (automated via scripts).

Additional Notes:

• Roles Matter: Only users with enrollment permissions (e.g., teachers with the “enrolledusers” capability) can manually enroll students.
• Enrollment Periods: Set start/end dates in course settings or enrollment methods.
• Plugins: Extend functionality with plugins like “Group Self-Selection” or “PayPal Enrollment”.

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