Setting up and managing course enrollment keys in Moodle is a straightforward process. Enrollment keys are used to restrict access to your courses and ensure that only those with the correct key can enroll. Here’s a step-by-step guide to set them up and manage them:

1. Enable Enrollment Key for a Course

1. Log in to Moodle: Log in to your Moodle site with your administrator or teacher credentials.
2. Go to the Course:
   • Navigate to the course where you want to add an enrollment key.
3. Edit Course Settings:
   • On the course page, click on the “Gear icon” (Settings) in the top-right corner.
   • Select “Edit settings”.
4. Set the Enrollment Key:
   • Scroll down to the “Enrollment methods” section.
   • Find the “Self enrollment (Student)” option and click on Edit Settings or Add Method if it’s not already enabled.
   • In the “Enrollment key” field, enter a key (this can be any word or phrase you want to use).
     • For example, “Moodle2025”.
   • Click Save changes at the bottom of the page.

2. Managing the Enrollment Key

You can manage the enrollment key by performing the following steps:

1. Change the Key:
   • To change the key later, go to the course’s “Edit settings” page again.
   • Scroll down to the “Enrollment methods” section and click Edit settings next to Self enrollment.
   • Modify the “Enrollment key” and click Save changes.
2. Disable the Enrollment Key:
   • If you no longer want to require an enrollment key, go to the “Enrollment methods” section in the course settings.
   • Click Disable next to Self enrollment or remove the enrollment method entirely.
3. Allow Multiple Enrollment Methods:
   • You can enable multiple enrollment methods (like manual enrollment, guest access, etc.) along with the enrollment key.
   • Each method can be configured with different settings.

3. Communicating the Enrollment Key to Students

• Once the enrollment key is set, you’ll need to inform your students about it. This can be done by:
  • Sending an email with the key.
  • Posting the key in your course announcement or communication tool within Moodle.

4. Monitoring Enrolled Users

• After students enter the course, you can monitor who has enrolled with the key by checking the list of enrolled users.
  • Go to Participants in the course.
  • View a list of enrolled students and manage their enrollment as needed.

5. Advanced Key Management (Optional)

• Expiration: Set an expiration date for the enrollment key (if applicable) under the Self-enrollment settings.
• Limit the number of users: You can also limit the number of users who can use the enrollment key by setting a limit in the settings.

This setup allows you to control who can access your course based on the enrollment key. It’s useful for private or special access courses.